top of page

Privacy Policy

This Privacy Policy explains how personal data may be collected, used, stored, and protected through the official website of ForenSoc ’27 — International Forensic Social Sciences Conference 2027, also referred to as ForenSoc ’27.

By using this website, submitting a form, registering for the conference, submitting an abstract, requesting sponsorship information, or contacting the organizers, you acknowledge that your personal data may be processed in accordance with this Privacy Policy.

Website and Conference

This website is the official website of ForenSoc ’27 — International Forensic Social Sciences Conference 2027, organized by the Balkan Academy of Forensic Sciences (BAFS) and co-organized by Istanbul Medipol University.

Website: www.forensoc.org
Conference email: contact@balkanacademy.org
Phone: +90 533 414 1913

Data We May Collect

Depending on how you use the website, we may collect the following types of personal data:

1. Registration Information

When you complete the registration form, we may collect:

  • Title

  • First name and last name

  • Email address

  • Phone number

  • Country

  • Institution or organization

  • Address, if provided

  • Profession or professional role

  • Participation format

  • Registration category

  • Preferred payment method

  • Information about whether you intend to submit an abstract

  • Information about how you heard about the conference

  • Communication preferences

  • Student status, if applicable

  • Payment confirmation or payment receipt information, where applicable

2. Abstract Submission Information

When you submit an abstract, we may collect:

  • Presenting author name and contact details

  • Email address

  • Phone number

  • Institution or organization

  • Country

  • Profession or professional role

  • Presentation type preference

  • Participation format

  • Theme or topic area

  • Abstract title

  • Abstract body

  • Keywords

  • Author names and affiliations

  • Conflict of interest or funding declaration

  • Ethics approval or consent statement, where applicable

  • Any additional information voluntarily provided during abstract submission

3. Sponsorship and Exhibition Enquiry Information

When you submit a sponsorship or exhibition enquiry, we may collect:

  • Name and surname

  • Organization or institution

  • Email address

  • Phone number

  • Country

  • Area of interest

  • Message content

  • Any additional information voluntarily provided in relation to sponsorship, exhibition, advertisement, or institutional partnership enquiries

4. Contact and Communication Information

When you contact the Conference Secretariat, we may collect:

  • Name

  • Email address

  • Message content

  • Phone number, if provided

  • Institution or organization, if provided

  • Any documents or information you voluntarily provide

5. Technical and Website Usage Data

When you visit the website, certain technical information may be collected automatically, including:

  • IP address

  • Browser type

  • Device type

  • Operating system

  • Pages visited

  • Date and time of visit

  • Referring website or source

  • Approximate location based on technical data

  • Cookie preferences

This information may be collected through Wix or other integrated website tools.

How We Use Personal Data

We may use personal data for the following purposes:

  • To process conference registrations

  • To communicate with participants

  • To follow up on payments and registration confirmation

  • To manage abstract submissions and scientific review

  • To prepare the scientific programme

  • To prepare certificates of participation or presentation

  • To manage online and onsite participation

  • To respond to enquiries

  • To provide information about conference updates, deadlines, and announcements

  • To prepare participant statistics and internal reports

  • To manage sponsorship, exhibition, advertisement, or institutional partnership communication

  • To communicate with sponsors, exhibitors, partners, and institutional representatives

  • To comply with legal, financial, administrative, or organizational requirements

  • To improve website functionality, user experience, and communication

Legal Basis for Processing

Personal data may be processed based on one or more of the following grounds:

  • Your consent, where required

  • The need to process your registration, abstract submission, sponsorship enquiry, or contact request

  • The legitimate interests of the organizers in managing the conference

  • Compliance with legal, financial, administrative, or regulatory obligations

  • Communication related to services or information requested by you

Payment Information

Payments may be processed through bank transfer, credit card payment links, or third-party payment providers.

The organizers do not request or store full credit card details directly through this website. Credit card payments are processed through secure third-party payment systems.

Bank transfer information and payment receipts may be processed for registration confirmation, accounting, and administrative purposes.

Cookies and Similar Technologies

This website may use cookies and similar technologies to support website functionality, improve user experience, analyze website traffic, and manage user preferences.

Cookies may be used for:

  • Essential website functions

  • Security and technical performance

  • Remembering cookie preferences

  • Website analytics

  • Improving website content and usability

You may accept, reject, or manage cookies through the cookie banner or browser settings, depending on the options provided by the website.

Some cookies may be provided by Wix or other third-party services integrated into the website.

Third-Party Services

This website may use or link to third-party services, including but not limited to:

  • Wix website hosting and website management tools

  • Payment service providers

  • Email communication tools

  • Online form tools

  • Analytics tools

  • Social media platforms

  • Map services

  • Abstract submission tools

  • Registration tools

  • Sponsorship enquiry tools

These third-party services may process personal data according to their own privacy policies and terms of use. The organizers are not responsible for the privacy practices of third-party platforms.

Sharing of Personal Data

Personal data may be shared only where necessary for conference-related purposes, including with:

  • Conference Secretariat

  • Balkan Academy of Forensic Sciences

  • Istanbul Medipol University, where necessary for conference organization or venue-related coordination

  • Organizing Committee

  • Scientific Committee

  • Abstract reviewers

  • Technical and administrative service providers

  • Payment and accounting service providers

  • Certificate preparation teams

  • Online platform providers

  • Website and IT service providers

  • Sponsorship, exhibition, or partnership coordination teams

  • Authorities or institutions, where legally required

Personal data will not be sold to third parties.

International Participants and Data Transfers

As ForenSoc ’27 is an international hybrid conference, personal data may be processed or accessed from different countries for organizational, scientific, administrative, technical, or communication purposes.

Where applicable, reasonable measures will be taken to ensure that personal data is handled securely and in accordance with relevant data protection principles.

Data Storage and Retention

Personal data will be stored only for as long as necessary for the purposes described in this Privacy Policy.

Data may be retained for:

  • Conference administration

  • Registration records

  • Abstract review and programme records

  • Certificate records

  • Sponsorship and exhibition communication records

  • Financial and accounting obligations

  • Legal or institutional documentation

  • Future communication related to BAFS scientific activities, where consent has been provided

When personal data is no longer required, it will be deleted, anonymized, or securely archived where appropriate.

Data Security

Reasonable technical and organizational measures are taken to protect personal data against unauthorized access, loss, misuse, alteration, disclosure, or destruction.

However, no website, online platform, email communication, or internet-based service can be guaranteed to be completely secure. Users are encouraged to use secure networks and avoid submitting unnecessary sensitive information.

Your Rights

Depending on applicable data protection laws, you may have the right to:

  • Request information about the personal data held about you

  • Request correction of inaccurate or incomplete data

  • Request deletion of your personal data, where applicable

  • Object to or restrict certain types of processing

  • Withdraw consent where processing is based on consent

  • Request a copy of your personal data

  • Object to receiving non-essential communications

To exercise these rights, please contact the Conference Secretariat at:

contact@balkanacademy.org

Email Communications

By registering for the conference, submitting an abstract, requesting sponsorship information, or contacting the organizers, you may receive necessary conference-related emails, including registration updates, payment instructions, abstract decisions, programme information, logistical details, sponsorship communication, and certificate-related communication.

Marketing or newsletter communications will only be sent where you have provided consent or where permitted under applicable rules. You may unsubscribe from non-essential communications at any time.

Children’s Data

This website and conference are intended for adult professionals, researchers, students, and institutional participants. The website is not intended to knowingly collect personal data from children.

Changes to This Privacy Policy

This Privacy Policy may be updated when necessary to reflect changes in the website, conference procedures, legal requirements, or data processing practices.

The updated version will be published on this page with the latest revision date.

Contact

For questions regarding this Privacy Policy or the processing of personal data, please contact:

Conference Secretariat
ForenSoc ’27 — International Forensic Social Sciences Conference 2027
Balkan Academy of Forensic Sciences

Email: contact@balkanacademy.org
Phone: +90 533 414 1913

Last updated: 30 June 2026

bottom of page